2019 FALL LEADERSHIP & TRAINING CONFERENCE
(Hosted by the Knoxville Ski & Outing Club-KSOC)
WHEN: October 18-20, 2019
WHERE: Glenstone Lodge, 504 Historic Nature Trail, Gatlinburg, TN 37738
$94 per night (+ 12.75% taxes) or $105.99 total per room, 1-4 people per room
Make your own reservations one of two ways:
1) Online registration
2) Call 800-362-9522, press 1 – say you are with the Crescent Ski Council Conference (Crescent19) to get the special room rate. Rooms can have a king bed or two queen beds. You can stay from Tuesday, October 15 (check-in day) - Wednesday, October 23 (check-out day) at the same low rate to enjoy Gatlinburg and the Smokies more.)
Cancellations may be made 72 hours prior to arrival date. Cancellations made within 72 hours of arrival date forfeits the first night’s room/tax. Rates are based upon up to four people per room. Rate and room block will be honored until cut-off date of 09/19/2019. After the cut-off date, the rate may be adjusted and rooms may be reserved based on availability. Rates are for King or Double Queen rooms. Room rates are quoted exclusive of local taxes and fees, currently 12.75%. Quoted rates will be offered, based on availability to your attendees 3 days before and 3 days after the above dates.
AMENITIES: Free parking, free guest room internet, WI-FI thru-out; in-room coffee/tea, Gatlinburg City Trolley stop ($.50/trip), restaurants/shopping within walking distance, Mountain Trail Café onsite for breakfast** (Cost not included). However, 2 Reps per club will receive a paid-for breakfast for the Sunday morning BOD Meeting).
COST: $25 this year: Workshops, Vendor Trade Show, & Vendor Reception are included. Meals are on your own.
FUN STUFF: Golf Outing Friday, October 18, 2019. Course and Tee Times TBA, cost on your own
Pub Crawl Friday night, October 18, 2019
Hike in East Tennessee: Saturday, October 19, 2019 TBA
Hosted and guided by ???, KSOC. ??? is a long-time enthusiast of hiking and leads numerous hikes throughout East Tennessee for KSOC. Hikers will meet at about 9 am in the hotel lobby, and return about 2 pm. Pack your drinks and a snack/lunch.
Vendor Meet & Greet, Saturday afternoon. The traditional Trade Show from the Spring Convention is now moved to the Fall Conference. Club trip directors are encouraged to attend this conference to talk personally with vendor reps about the latest and greatest in the snow sport industry and even make plans for your club’s trips in upcoming seasons early! THEN…
New! Saturday Evening Reception Heavy Hors d’oeurves, Wine & And Beer provided. Full cash bar available.
DEADLINES & CANCELLATIONS IMPORTANT!: ALL CONFERENCE ATTENDEES MUST REGISTER!
Thursday, Sept. 19, 2019, 5 pm: Hotel registration: (No guarantee of availability after this date.)
Individual cancellations must be made 72 hours prior to arrival date to prevent being charged for the first night’s room and tax charges.
Friday, Sept. 20, 2019: Conference Registration
Friday, October 18
Golf Outing Course and tee times TBA
3:00 pm: Hotel Check-in
3:00 – 5:30pm: Executive Committee Meeting
4:00 – 6:00 pm: Conference Registration
6:00 – ? : Dinner on your own &
9:00 am Saturday Daytime 9 am - 2 pm
Hike in East Tennessee (guided by KSOC)
Meet in Hotel Lobby
Saturday Afternoon 2-5 pm
Vendor Meet & Greet
Meet with the Vendors of our industry to discuss what’s new and plan your club’s upcoming trips and activities.
Saturday, October 19
6:30 – 8:30 am: **Breakfast-onsite or on your own
(Buffet Available in hotel lobby Restaurant)
8:30-11:00 am: Admin. Meeting, Various Topics Azalea Room (Right off the Lobby)
8:30 am – 2:00 pm: Committee Meetings
Trips: Dogwood 2 (Far End Room: Access Thru Pool)
Racing: TBA (May need to change room)
-Race Workers Meeting will follow conclusion of Committee Meeting
11: 30 pm: Lunch for Trips & Racing
(Food delivered to meeting rooms) $5/person
Saturday Evening Vendor Reception 5pm
Continue meeting and socializing with our fabulous Vendors!
Heavy Hors D’oevres included.
Wine & Beer Tickets Provided
Cash Bar Available
Dinner on your own after
Sunday, October 20
Breakfast & BOD Meeting
8:00 – 8:30 am: **Breakfast: 2 Reps from each club pick up tickets in Azalea Room (BOD meeting room); get your buffet breakfast and return to Azalea Room to eat
9:00 am: CSC Fall Board Meeting, Azalea Room
12:00 noon: Hotel check-out